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Pre-arrival Information

Luggage in the process of being packed for arrival to HEC Paris

Preparing Your Move to France

Here you will find information about everything you need to know to register as an HEC Paris MBA student and to legalize your stay in France. You will also attend a compulsory Student Services presentation during your first few days on campus to help clarify the following points.

 

1. Birth & Marriage Certificates*

You (and any accompanying family members) will need your original birth certificate and a certified translation in French. These documents are required to obtain health insurance, for the renewal of your French residence permit, and other administrative matters.

If you are married, you will need an original copy and certified copy of your marriage certificate, and a certified translation in French.

  • Use the following link to find certified professionals recognized by the French government who can translate your documents.

If you are not an European Citizen, you might need to get an apostille stamped on your birth certificate and/or marriage certificate. See list of countries where this is required here.

*Please note: Neither Alliance Française nor any embassy is recognized by the French Social Security System as offering certified translations for your official documents. Any documents they translate for you will be rejected. Click here to find a certified translator for your documents.

2. Medical Forms

Following your admission to the program you will receive two items:

Medical File & Sports Certificate

  • These 2 forms must be completed by your own doctor in your country of residence and will be kept on record by the HEC Paris campus doctor.
  • The forms can be completed either in English or in French.

Both forms should be provided in a sealed envelope labelled with your name, and handed in at check-in. Please make additional copies for your own records ahead of time.

It is highly recommended to bring your vaccination record when you come, even for short stays in France. The DTP vaccination is obligatory for people living in France.

Here are the guidelines to help you fill out the medical form.

 

3. Health Insurance

You must have health insurance during your entire stay in France. All students are eligible for free health insurance under the French National Healthcare System (Sécurité Sociale).

However, it often takes a few months for Sécurité Sociale to completely process your application for French healthcare coverage. For that reason, we strongly encourage you to subscribe to a private health insurance that would cover you for the first months after your arrival on campus.

An information session will be held by our Student Services department during your first days on campus to guide you through the process of applying for French health insurance coverage.

As mentioned, French Health Care is free of charge, but you can only apply for it after your arrival in France. The enrollment certificate that you will receive during the Student Services’ information session will be used to apply for health insurance.

The documents you will need to subscribe for French Healthcare are:

    • Scan of your enrollment certificate (the enrollment certificate is provided after your arrival on campus)
    • Scan of your passport ID page
    • Scan of your Visa Type D

Those 3 documents are compulsory for subscribing to French Healthcare. With those three documents, the system will generate an “Attestation de Droits”.

Depending on which country you are from, you may need to provide other specific documentation. For details, please click here.

Note for Partners: For partners of students, it takes 90 days of residence in France to become eligible for French Healthcare (Sécurité Sociale). Therefore, we suggest partners arrive with at least 6 months of private health insurance coverage, until you are eligible to apply for healthcare in France.

 

4. Personal Insurance

Personal insurance is separate from your health insurance, and it is mandatory in France. It covers: civil liability, individual accidents, repatriation assistance, and medical expenses abroad.

A personal insurance package has been negotiated by HEC Paris specifically for our students. This insurance, called ACS, costs €17 per year.

The steps for subscribing to this insurance will be explained shortly after your arrival on campus.

 

5. Intensive French Lessons

Alliance Française de Paris offers an intensive preparatory summer French course for incoming international students with a beginner to intermediate (A1-B1) level of the language. For a detailed description of the courses, download the brochure here.

All classes are held in August, and the deadline to register is July 18.

Should you need assistance to register, please contact Ms. Audrey Fleury: afleury@alliancefr.org

Your legal stay in France

Make sure that your passport is valid for the whole duration of your stay in France.

All non-EU full-time MBA students must obtain a one year long-stay student visa (Type D) from a French Consulate or Embassy in their country of residence. Without this visa, you will not be authorized to stay legally in France. Please contact your local Consulate or Embassy for information on applying for a visa.

After you arrive in France, you will need to validate your visa. The steps to validate it will be explained during the Student Services Presentation that will take place shortly after your arrival on campus.

In addition, please bring the following documents to Check-in:

  • the form issued by the Ministry of the Interior (Ministère de l’Intérieur) called “CONFIRMATION DE LA VALIDATION DE L’ENREGISTREMENT DE VOTRE VISA LONG SEJOUR VALANT TITRE DE SEJOUR” (VLS-TS).” The cost of your VLS-TS is 50€ for students, and 250€ for partners.
  •  a scan of your passport (ID pages)
  •  a scan of your French Visa
  •  a scan of your stamp of entry

You can submit your documents in the days following the Student Services presentation. This compulsory presentation takes place in the first few days after your arrival on campus and is designed to help you resolve any questions you may have regarding student life in France.